Finance Administrator

Job Introduction

Job Title:  Financial Administrator
Salary: Scale 4
Hours: 10.5 hours per week - term time only
Location:  Cleeve Prior CE Primary School

(Actual make up of hours of work to be discussed at interview)

RESPONSIBLE TO: Head of School, Executive Headteacher

JOB PURPOSE

To provide financial support services to ensure the efficient operation of school financial processes.

To provide administrative support services to ensure the efficient operation of school administration.

JOB RESPONSIBILITIES AND TASKS

Finance:

· Administer the day-to-day financial transactions of the school

· Raise purchase orders and place orders with suppliers as required ensuring best value

· Produce a variety of financial statements and reports, as required, including the setting of annual budgets and monthly budgeting reporting

· Assist with preparation of accounts for audit.

· Work with and maintain financial systems, ensuring that maximum efficiency is achieved

· Develop an understanding of the pupil premium grant and relevant school funding

· Check goods are received correctly, arrange returns as appropriate and receipt the purchase order

· Process invoices, credit notes and remittances on the finance system

· Ensure security of cash and cards stored in the office, following finance policy and procedures

Office Administration

· Provide office administrative support to ensure the school delivers effective and efficient services

· Administer school transfers and admissions, including induction documents, electronic files and assessment data

· Monitor office email and handle queries Maintain an up-to-date and accurate inventory of stock, and place orders when required

· Assist in the collection and recording of various data, e.g. attendance data and in the completion of data collections and returns, e.g. the school census as required

· Process and distribute incoming post and manage outgoing post, as required

QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED

· NVQ Level 3 or equivalent qualification or experience in finance

· Excellent numeracy/literacy skills

· The ability to support staff/pupils/respond to parents through fluent and accurately spoken English

· Effective use of specialist ICT packages

· Use of specialist equipment/resources

· Full working knowledge of relevant polices/codes of practice/legislation

· Ability to plan and develop systems

· Ability to relate well to children and adults

· Work constructively as part of a team, understanding school roles and responsibilities and own position within these

PRINCIPAL CONTACTS

Pupils, parents, teachers, school support staff, Head of School , Executive Headtecher, Governors, suppliers, contractors, Local Authority.

Disclosure Barring Service (DBS)
This post is exempt under the Rehabilitation of Offenders Act 1974 and as such appointment will be conditional upon the receipt of a satisfactory response to a check of criminal records via the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands, or final warnings, as well as convictions. The County Council has a commitment to safeguarding service users in our care.

Equality & Diversity: We are committed to equality of opportunity for all citizens and celebrates the diversity of all its residents.

Application Closing Date: 26/6/26
 Anticipated Interview Date: 30/6/26