Admin Assistant

Job Introduction

Job Title: Admin Assistant  
Salary: £7,128.95- £7,242.08 per annum
Hours: 12 hours per week term time only
Location:  Clent Parochial Primary School
Permanent 
  

The Governing Body are seeking to appoint a caring, committed, enthusiastic and innovative administrator to join the school office team. We are looking for someone to join us who will enjoy working in a friendly school where being part of a team is essential. The successful candidate will be flexible, organised, highly motivated with forward thinking skills and able to work on their own initiative. Whilst experience of working in a school office would be desirable, it is not essential as training can be provided. 

We are a happy, caring school and are committed to safeguarding and promoting the welfare of children and young adults and expect all staff and volunteers to share this commitment.  We adhere to robust safeguarding procedures, the post will be dependent upon an enhanced DBS disclosure and two written references.

We are looking for someone who can:

•           Take responsibility for the day to day running of the school office and to assist the Headteacher with the effective administration of all school matters.

•           Provide administrative support to the Headteacher and other staff, to include letters, reports, newsletters, recruitment and reference requests, organisation for school productions, open days and nursery visits

•           Greet all visitors and parents at the school office, answering queries and redirecting as necessary

•           Maintain schedules and diaries, dealing with confidential information with complete discretion

•           Complete and send off LA and DfE assessment and staffing returns, together with Census Returns throughout the year as requested

•           Administer the school meals system, to include paid and free hot dinner orders,

•           Administer coordination of school milk provision (through the www.CoolMilk system)

•           Coordinate provision and payment of music lessons and school clubs

•           Administer management information system providing all pupil information, including electronic upgrades and attendance registers, including penalty notifications

•           Administer school transfers and admissions, including induction documents, electronic files and assessment data

Administer Nursery Funding

•           Arranging transport for and organisation of any school visits, trips, sports and residential activities

•           Liaison with the PTA for the purpose of messages, newsletters and promotion of events

•           To undertake any other relevant duties at the same grade

Contract: Permanent

Hours:12 per week - Tuesday 12-4, Wednesday 12-4 and Thursday 8-12 Term Time Only

School visits: On request

Disclosure Barring Service (DBS)
This post is exempt under the Rehabilitation of Offenders Act 1974 and as such appointment will be conditional upon the receipt of a satisfactory response to a check of criminal records via the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands, or final warnings, as well as convictions. The County Council has a commitment to safeguarding service users in our care.

Equality & Diversity: We are committed to equality of opportunity for all citizens and celebrates the diversity of all its residents.

Application Closing Date: 15/5/26 midday
 Anticipated Interview Date: To be advised